Acceptable Use Policy (AUP)
Acceptable Use Policy (AUP)
The Data and AI School of London | Version: 1.0 | Effective date: 1 January 2026
1. Purpose
This Acceptable Use Policy (AUP) applies to all users of The Data and AI School of London's digital systems, including the Moodle Virtual Learning Environment (VLE), email systems, and any other technology provided or managed by the School. Its purpose is to ensure our systems are used safely, responsibly and in accordance with the law.
2. Scope
This policy applies to all learners, staff, assessors, verifiers, contractors and any other person who accesses our digital systems, regardless of the device or location from which access occurs.
3. Permitted use
You may use School digital systems for:
- Accessing your course materials, assignments and qualification resources
- Submitting portfolio evidence and assignments
- Communicating with tutors, assessors and fellow learners for educational purposes
- Accessing School communications, announcements and timetables
4. Prohibited use
You must not use School digital systems to:
- Access, store, create or transmit any unlawful, offensive, discriminatory, defamatory, obscene or threatening content
- Harass, bully or intimidate any other user, learner or member of staff
- Share your login credentials with any other person or allow others to access systems using your account
- Attempt to gain unauthorised access to systems, data or accounts belonging to others
- Install, upload or distribute any software, virus, malware, ransomware or other harmful code
- Use systems to conduct commercial activities for personal gain
- Infringe intellectual property rights (copyright, trademarks, patents) of the School or third parties
- Circumvent any security measure, monitoring system or access control
- Use any artificial intelligence or automated tool to generate assessment submissions without disclosure
- Record, screenshot or distribute any live session, video or audio content without the express permission of all parties
5. Online safety and cybersecurity
You are responsible for maintaining the security of your own device and account. You must:
- Use a strong, unique password for your VLE account and change it if you suspect it has been compromised
- Log out of the platform when using shared or public devices
- Keep your device's operating system and security software up to date
- Be vigilant about phishing emails, fraudulent links or requests for your credentials
- Report any suspected security incidents immediately to info@dataaischool.com
6. Data protection and confidentiality
- You must handle all personal data relating to other learners or staff with discretion and in accordance with our Privacy Policy.
- You must not share or discuss other learners' assessment results, personal details or feedback without their consent.
- Assessment materials marked as confidential must not be disclosed outside the assessment process.
7. Monitoring
The Data and AI School of London reserves the right to monitor activity on its systems, including login records, access logs and content submitted or communicated via the platform, for the purposes of security, quality assurance and compliance with this policy. Such monitoring is carried out in accordance with UK GDPR and our Privacy Policy.
8. Consequences of breach
Breaches of this policy may result in:
- Immediate suspension of access to the platform
- Formal investigation under the School's disciplinary or malpractice procedures
- Termination of enrolment without refund
- Reporting to NCFE, which may result in disqualification or a bar from future qualifications
- Reporting to the police or other relevant authorities where criminal conduct is suspected
9. Reporting a concern
If you are aware of a breach of this policy or have a concern about the safety or security of our systems, report it immediately to info@dataaischool.com or call +44 207 0990 956.
10. Review
This policy is reviewed annually. The current version is always available on the VLE. Significant changes will be communicated to all users.